TKN ILL Metrics , FAQ
2.
Searching for a Library/Information Center
- Search by name by scrolling through the list of Names. The
default is alphabetical order A-Z; you can change the order to
Z-A by placing your cursor over Name in the column heading to
activate the drop-down menu.
- Search by ID. ID numbers can be sorted in ascending or
descending order by placing your cursor over ID in the column heading
to activate the drop-down menu.
- Narrow your search by using filters by clicking down yellow
arrow
4.
Adding a Library or Information center to the Directory
This function requires login access. You can add a resource in the temporary or
permanent site. If you add it to the temporary site, you will need to follow the
instructions given in
" 6. Moving a Resource from the Temporary Site to the
Permanent Site." The answer given here is for entries to the permanent site.
- Select Library and Information Center Directory from the menu on
the left side of your screen.
- Using the New button located above the resource names, select
LibraryDirectory -Create a new Library Directory from the drop down menu. A
blank resource form appears.
- Fill in the appropriate information for the resource using the text fields
and dropdown boxes. Make sure to enter an Organization Type
TIP: The system requires a name for the library or information center you are
entering. If the resource does not have a name, use the parent organization
name.
TIP: If a dotted red box appears around the date box when you enter a date of
last updated filed, check your spelling or enter the date in a different
format (e.g. January 1, 2009).
- Save your changes using the save button located at the top left corner of
the resources form (you will need to scroll down to see it).
- Select Close. The system will prompt you if you have forgotten to
save your changes.
5.
Modifying Information for An Existing Resource
Open the record by clicking on the
name field
- Edit the record
- Click Submit, located at the bottom of the form.
- If you are not a registered user, your edits will be reviewed by the
site administrator and will be added to the active site within two business
days.
6.
Moving a Resource from the Temporary Site to the Permanent Site
- Using the menu on the left side of your screen, select
LibraryDirectoryTemp.
- Select the resource you want to add to the permanent site to open the
resource details.
TIP: Hold your cursor over the name and click when the box appears around the
resource name.
- Check the information to make sure it’s complete. Enter information in
the “Date of last update” field and make a selection from the org
type drop-down menu if these fields are blank (org type will say
select if no org type has been chosen).
- Save your changes using the Save button located at the top left
of the resource (above the Directory of Transportation Libraries and
Information Centers title) or at the bottom left of the resource form
(you’ll need to scroll down to see it).
- Close the resource. This returns you to the LibraryDirectoryTemp page.
- Place cursor over the resource name until the box appears, click on the
down arrow, and select send to and then official.. A new
screen appears.
- Select OK.
- A new screen appears asking if you are sure you want to add the resource
to the site.; Select OK.
- A new screen appears showing the results of the copy operation. Click
on Done (located on the left side of the blue bar).
- A copy of resource is now in the main site as well as in the temporary
site. Before deleting it from the temporary site, you may want to check
your work by choosing Library and Information Center Directory from
the menu on the left side of your screen and locating the resource. Once
you are sure the entry is on the main site, you can delete it from the
temporary site.
7.
Adding a Resource to the Directory
You can add a resource in the temporary or permanent site. If you add
it to the temporary site, you will need to follow the instructions given in "7.
Moving a Resource from the Temporary Site to the Permanent Site." The answer
given here is for entries to the permanent site.
- Select “Library and Information Center Directory” from the menu
on the left side of your screen.
- Using the “New” button located above the resource names, select
“New Form” from the drop-down menu. A blank resource form appears.
- Fill in the appropriate information for the resource using the text
fields and drop-down boxes. Make sure to enter an org type.
TIP: The system requires a name for the library or information
center you are entering.
TIP: If a dotted red box appears around the Date box when
you enter a date of last update , check your spelling or enter the
date in the correct format: MM/DD/YYYY).
- Save your changes using the Save button located at the top
left corner of the resource (above the Directory of Transportation
Libraries and Information Centers title) or at the bottom left of the
resource form (you’ll need to scroll down to see it).
- Select Closeb. The system will prompt you if you have
forgotten to save your changes.
8.
Deleting a resource from the directory
- Using the menu on the left side of your screen, select Library and
Information Center Directory.
- Place your cursor over the name of the resource you want to delete. A
box appears around the resource name; click on the arrow to open a drop-down
menu.
- Select delete from the options in the drop-down menu.
- The system will ask if you are sure you want to delete the resource.
Select OK or Cancel
10.
Exporing Directory Data to a Spreadsheet
- Click on Actions, located in the blue toolbar above the resource
list to activate the drop-down menu.
- Select Export to Spreadsheet.
- If prompted, enter your login information
TIP: This function allows you to edit existing document rows,
but you may not add or insert additional records or commit changes to folder
information.
11.
Recovering a resource that has been accidentally deleted
- Using the menu on the left side of your screen, place your cursor over
Recycle Bin button and click on it.
- Click the file you would like to restore the file by clicking on the
check box.
- Click on “Restore Selection.” The original file will be restored.